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Events Coordiantor

Job Number:9128Category:Executive
Branch Phone #:(519) 432-7772Pay Information:
Date Posted:2017-04-13Location:Waterloo ON

Allstaff Inc is currently in search of an outgoing and passionate Events Coordinator to lead our clients  organizational events and social activities.

Duties and responsibilities

·         Creating and managing events within company/event budget

·         Monitor all event timelines to ensure deadlines are met.

·         Plan all event necessities (i.e. layouts, displays, seating charts/arrangements, vendor locations)

·         Develop and execute monthly event calendar to draw attention for the corresponding audience by planning charity events, parties, client appreciation events and on-site entertainment.

·         Negotiate with all third party organizers, organize meal and beverage, supplies for event, ordering equipment, material and signage for promoting events, ensuring all interior/exterior decor matches brand or seasonal requirements.

·         Coordinate, initiate and participate in all efforts to publicize the events in which you have coordinated. Manage all correspondence with vendors, staffing, clients, and performing entertainers to ensure events success.

·         Coordinate event logistics, invitations, registration and attendance tracking, creating presentations to support pre/post evaluations, create a report on the success of each event planned.

·         To hire all required staff for planned events (i.e. brand ambassadors, security, serving staff)

·         Tracking all event inventory to ensure proper distribution and organization of equipment

·         Provide details of current events in the company newsletter

A successful candidate will:

·         Post-secondary degree in event management 3-5 years experience in event planning

·         Experience with event planning from conception to completion

·         Posses and enthusiastic and creative personality, with the capability of multi tasking, motivate people, and work both independently and within a team.

·         Knowledge of Microsoft Office

·         Excellent Communication and organizational skills


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